Job Overview
The Parish Administrator (PA) serves as the primary point of contact for All Saints’ Episcopal Church,
embodying its mission, vision, core values, and inclusive spirit. Working closely with and as directed by
the priest, the PA provides administrative leadership, manages sensitive and confidential information,
and coordinates church operations, communications, and events. The role requires a pastoral presence
for interactions involving memorial services, weddings, baptisms, and retreat inquiries, alongside strong
organizational and communication skills.
Hours
• Average: 20-25 hours/week, including 9:00 AM-1:00 PM or 10:00 AM–2:00 PM, Monday–Friday.
• Additional Hours: Extra hours, including some weekend work, will occasionally be required,
particularly during peak church seasons and for special events such as weddings.
• Start Date: December 1, 2025.
Compensation
• Based on experience and qualifications, including a 5% retirement benefit.
Qualifications
• Education & Experience: Bachelor’s degree preferred; minimum 2 years of office management
experience, including communications. Church or ministry experience and liturgical faith
participation are a plus.
• Technical Skills: Proficiency in Microsoft Office, website/newsletter platforms (e.g., MailChimp,
WordPress, Microsoft Publisher), database management (Breeze), and bulk mailings/mail merges.
PO Box 1296, Carmel, California, 93921-1296 (831) 624-3883 information@allsaintscarmel.org
www.allsaintscarmel.org• Communication: Excellent written and verbal skills, including strong writing, grammar, and
proofreading.
• Organization: Proven ability to manage calendars, coordinate projects, prioritize tasks, and maintain
confidentiality.
• Interpersonal Skills: Welcoming disposition, ability to handle challenging situations sensitively, and
pastoral presence for people facing major life events.
• Administrative Skills: Knowledge of office etiquette, invoice/purchase order transactions, vendor
negotiations, and supply procurement. Fundraising and development experience is a plus.
• Physical & Compliance: Ability to lift 50 pounds, climb stairs, and pass a background check per
church requirements.
Key Responsibilities
• Office & Communication Management: Act as the primary contact for the church, managing
phones, voicemails, mail, and inquiries. Update the website, weekly newsletter (via MailChimp), and
parish directory; post to social media; maintain filing systems; support Diocesan communications;
and, oversee office volunteers.
• Outreach Support: Maintain and continue to build Breeze church database which includes all ASEC
contacts, such as regular members, campground and retreat guests, weddings, memorials, baptisms
and other church-related events organizers.
• Event & Calendar Coordination: Manage the parish calendar and logistics for events, committee
meetings, and rentals. Schedule Retreat Cottage reservations and cleanings.
• Worship & Liturgical Support: Prepare and proofread worship bulletins, announcements, and
materials for Sunday services, weddings, funerals, and baptisms in collaboration with the priest,
organist, and worship committee.
• Administrative Support: Prepare reports for Annual Meetings and Parochial Reports, support
fundraising efforts (e.g., thank-you letters and print and online materials), maintain parishioner
transfer records, and coordinate Praesidium Academy Training for child safety.
• Facility & Vendor Management: Administer janitorial contracts, schedule cleanings around events,
manage city garbage pickup, and purchase kitchen/restroom supplies.
• Other Duties: Perform additional tasks as assigned by the priest.
To Apply
Submit your resume, cover letter, and references to rector@allsaintscarmel.org.
All Saints’ Episcopal Church is an equal opportunity employer and welcomes all qualified applicants.
