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BUSINESS/OPERATIONS MANAGER

AIM Youth Mental Health
Job Description
JOB DESCRIPTION:  Location: Monterey Peninsula
The Business/Operations Manager is responsible for the organization's administrative elements to ensure efficiency and success. This person is an essential part of the team working to build infrastructure in an entrepreneurial and fast-paced start-up environment. Necessary qualifications include facility in working with on-line platforms and technology, ability to multi-task, being detail-oriented, proficiency in writing, and having a positive attitude. (AIM does not provide direct services so this is not a health-care services position.)
RESPONSIBILITIES
Business Operations
  • Manages vendor invoicing and payments.
  • Performs administrative tasks, coordinating schedules, preparation of presentation materials for donors and Board.
  • Coordinates facilities management.
  • Manages technology and office systems.
 
Database Management & Reporting
  • Oversees and administers databases, including Salesforce.
  • Establishes protocol, systems and processes as to how AIM can best leverage systems.
  • Responsible for data management, inputs, reporting and campaign management.
  • Serves as primary lead for One Cause (peer-to-peer, fundraising and events platform).
  • Reviews and onboards digital platforms and resources for the organization.
 
Development Administrative Support
  • Establishes turn-key systems and processes to track incoming contributions and the follow-up/ acknowledgement correspondence.
  • Creates campaign and reporting structure within Salesforce.
  • Generates invoices on an as-needed basis to donors.
  • Supports virtual and in-person events, activations around pre/ day-of/ post logistics.
  • Coordinates follow-up, acknowledgments with in-kind donors.
  • Provides general administrative assistance, including typing, filing, G-Suite, errands
  • Develops collateral.
  • Creates PowerPoint decks and marketing materials.
  • Coordinates website updates.
 
 
 
QUALIFICATIONS
  • Desire to work in a dynamic growth-oriented youth charity
  • Thoroughly committed to AIM’s mission and to quality work
  • Action-oriented, entrepreneurial, adaptable
  • Excellent spoken and written communication skills
  • Ability to multitask, meet strict deadlines and work under time pressure
  • Ability to build and leverage relationships and to engage a wide range of people
  • Ability to work independently, problem solve, thrive under pressure and perform multiple tasks
  • Ability to work in Google Docs, Sheets and Microsoft Office (Excel and PowerPoint proficiency)
  • Minimum of 2-3 years of management experience
 
PHYSICAL REQUIREMENTS
  • Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk, light/fine grasping, lift/carry/push/pull objects up to 50 pounds, writing by hand.
  • Ability to obtain and maintain a California Non-commercial Class driver's license.
 
WHO WE ARE

AIM finds and funds the most high-impact, promising youth mental health research in the world, while building a movement devoted to the mental health of children, teens, and young adults. With our world-renowned Scientific Advisory Board, we screen research from across the globe, looking for work with the greatest promise of making a difference in kids’ lives today. AIM is a 501(c)3 nonprofit incorporated in California. (www.AIMymh.org)
AIM CULTURE AND EXPECTATIONS

All employees serve as ambassadors for AIM and participate in fundraising and donor stewardship. AIM is a team environment. We share knowledge and information. We cooperate and help one another. We measure success by that of the organization and the team, not the individual. Employees know that what they say and do affects AIM’s reputation and public image. Employees are supportive of the organization, offer constructive feedback, and help problem solve, and never disparage the organization or co-workers at or outside of work. All employees share in the excitement of AIM’s success.
 
Contact Information